VITALITY - Administrative & Bookkeeping Assistant
Vancouver, BC
Position Details
- Job Description
VITALITY is an award-winning natural health company focused on vitamins and supplements sold online and in natural health retailers across Canada. Service and quality are core values. We are a friendly team of six located in downtown Vancouver and are looking for a new member to join us in this permanent, full-time position. To learn more about VITALITY and our products visit: www.vitality.ca
About the Successful Candidate:
VITALITY is looking for a responsible, dynamic, self-starter to use their unique set of skills with us. The position provides general administrative and bookkeeping support to help in the ongoing growth of the business. VITALITY is a publicly traded Company and focus, accuracy and attention to detail is required, as well as a friendly and helpful personality. This is a permanent position for a committed individual with hours between 8:30-5:00 including salary and benefits.
Job Responsibilities:
- Provide general administrative service including customer service, answering the phones, and make outgoing calls to customers and suppliers
- Full cycle AR including invoice creation, submission, and reminder of outstanding payments
- Prepare and manage expense accounts, purchase orders and inventory reports
- Reconcile supplier statements, including client accounts (you will be supported with training)
- Creation of Invoices, Packing Slips and management of online orders
- Support entry of invoices into QuickBooks
- Manage packing and receiving of marketing materials and products to customers directly or through our third-party agency
- Support Marketing, Sales, Operations and Accounting including crafting and sending communications, data entry, data analysis and completion of files for distributors and amazon
- Scheduling and coordinating meetings, interviews, events and other similar activities
- Managing documents and company files, including filing and archiving
- Prepare the office for the day including preparing coffee, check printers have paper, getting mail and dropping off mail and going to the bank to make deposits
- Manage and order office supplies needed for day-to-day operations
- Support with general clerical duties and office management duties as needed
Skills and Qualifications:
- Excellent command of English language (oral and written communication)
- Strong skill set using Microsoft Office applications (Word, Excel, Outlook)
- Organization, Data Entry Skills, Financial Software including QuickBooks, attention to detail and thoroughness
- Highly proficient in typing (40 wpm minimum)
- The ability to work as a team player as well as work autonomously
- Detailed-oriented and excellent organizational skills
Education and Experience:
- Graduate Community College, Technical School or University Program
- 1-2 years preferred in an office environment
We thank you for your interest. Only resumes received with a Cover Letter will be reviewed.
Only successful candidates will be contacted. Compensation will be based on the qualifications of the candidate. We thank you for your application. Please apply to work@vitality.ca
- Skills and Qualifications
- Detail and Team Oriented
- Experience
- 2 Years Administrative & Bookkeeping Experience
- Salary Range
- no minimum salary specified - no maximum salary specified
- Application Deadline
- 11/14/2021