Electoral Process

Electoral Process

Notice of Annual General Meeting

The Annual General Meeting (AGM) of the Canadian Health Food Association (CHFA) will be held virtually on Wednesday, April 13, 2022, at 3:00 p.m. ET. We encourage all members to attend. Please register here before April 11, 2022.

If you’re unable to attend the virtual meeting, ensure your views are heard and that you are counted as part of the quorum:

  • Vote online between March 23 and April 11, 2022. Check your inbox on March 23 for the email, “VOTE NOW: CHFA Annual General Meeting” and click the enclosed link to vote.

As the recipient of this email, you are your member company’s designated voter. Only the designated voter can vote, and the company must be a current member of CHFA as of the record date (March 14, 2022). The Board of Directors fixed 11:59 p.m. ET on March 14, 2022, as the date of record for determining the members entitled to receive notice of and to vote at this AGM.

If you have any questions regarding the member status of your company, please contact us at board@chfa.ca or call 1.800.661.4510 ext. 229.

On the agenda are the presentation of the Financial Statements, the Election of Directors, and the Appointment of the Public Accountant.

The Board of Directors will consist of nine members representing, where possible, an equal number of individuals who are members engaged as retailers and members who are engaged as suppliers. The ninth director may be either a retailer or a supplier, or an individual who is independent of any member.

Following a thorough review of all expressions of interest submitted in the fall of 2021 and a rigorous interview process, the Nominating Committee is recommending the following individuals as nominees to the Board of Directors of CHFA. Nominations are now closed. No other nominees have come forward.

michael bentley Michael Bentley, SierraSil (Supplier)
Michael Bentley is President of SierraSil® Health Inc., a Canadian natural supplement with a proprietary, patented ingredient. Michael’s background includes work in personnel and safety, sales and marketing, and operations management. Michael served two three-year terms on the Board of the Council for Responsible Nutrition. He has also served on boards of numerous public and private companies (in BC and Alberta) and not-for-profits. Learn more about Michael here.
stacey kravitz Stacey Kravitz, UNFI (Supplier)
Stacey Kravitz has served as President of UNFI Canada since August 2020. Previously, Stacey served as Senior Vice President of Sales for UNFI Canada. Prior to joining UNFI in 2015, she spent 20 years at Kraft Canada, then Kraft Heinz Company Canada, in a variety of sales roles, culminating in her leading Canada’s largest retailer Loblaw Companies LTD., as Customer Vice President. Learn more about Stacey here.
adam martin Adam Martin, Alberta Natural Products (Supplier)
Adam Martin is the General Manager of Alberta Natural Products, a manufacturer and distributor of natural body care, and organic food products. Previously, he spent 12 years at Community Natural Foods, most recently as General Manager and prior to that, oversaw the buying activities of the company as Category Management Lead. Learn more about Adam here.

These nominees satisfy the criteria the Board has identified, including competencies in the following areas – government relations, Board/governance experience and financial oversight.

CHFA Board of Directors Electoral Process

As a federally registered, not-for-profit trade association, CHFA is incorporated under the Canada Not-For-Profit Act. The Act and CHFA’s by-laws are the rules under which CHFA operates.  As such CHFA is governed by a Board of Directors who are elected by the members of the Association. The detailed formal requirements of the CHFA election process are outlined in section 24 through 26 of CHFA’s by-laws and can be found here.

Steps in the Election Process

Nominations for directors are made by the nominating committee that has been established by the Board of Directors for the express purpose of identifying qualified Board candidates. To assist the nominating committee with this task, a request for expressions of interest goes out to all Members approximately 150 days prior to the Annual General Meeting (AGM) of Members via a member bulletin, distributed in both English and French. An expression of interest is an initial, informal notice from a member that says he or she is interested in being nominated to the Board of Directors.

The list of proposed nominees must be considered against an established criteria and approved by the full Board. Once approved by the Board, the proposed list is provided to the membership at least 45 days preceding the date fixed for the AGM, together with a request for further nominations from the Members.

Any Member may make additional nominations for directors, provided that each such nomination is signed in writing by the Member, seconded in writing by two Members in good standing, and consented to in writing by the nominee, who must be a Member (or shareholder, director, partner, member or employee thereof). Each such nomination must be delivered to the Chair 30 days prior to the annual meeting of Members. A list of all nominees shall be mailed to each Member, together with a list of the continuing directors, and the notice of the meeting, which includes the agenda and financial statements. No additional nominations for director may be made at the AGM.

Approximate Election Timeline - Based on April AGM

October, November Multiple communications to Members Requesting Expressions of Interest
November November 19, 2021 Deadline for Expressions of Interest to be received
February Determine Date of Record Determined by Board of Directors
February, March Multiple communications to Members List of Nominees and request for additional nominations to go to all Members
March March 14, 2022 Deadline for nominations to be received from Members
March Multiple communications to Members Dispatch all nominations to be forwarded to all voting members with notice of AGM (email)
March March 14, 2022 Date of Record, as determined by Board of Directors
April April 13, 2022 AGM

Voting and the AGM Process

Once the notice of the AGM has gone out to all Members, electronic voting for directors, and the Association’s auditor begins. 

Electronic voting in advance of the AGM streamlines the voting process, makes it easier for Members to participate and has greatly increased Member participation. The AGM will be entirely held by webcast, making it easy for Members to attend virtually.  During the electronic voting process, an independent firm will verify that ballots have been cast only by active Members, and that each Member has cast only one ballot.

The Chair of the Board of Directors chairs the meeting and in accordance with section 16 of CHFA’s by-laws. Only one representative of each CHFA member company or their named delegate is entitled to speak at the AGM.

The following are general components of CHFA’s AGM:

  • Welcome Members
  • Introduce Board Members and staff
  • Review meeting guidelines
  • Reports on attendance and confirmation that quorum has been reached, including votes submitted during online voting
  • Adopt and approve the agenda (agenda items cannot be added from the floor and must be added in advance by contacting the Board Administrator at board@chfa.ca)
  • Approval of the minutes of the previous Annual General Meeting
  • Presentation of financial statements
  • A brief update on CHFA activities for the past year
  • Appointment of Auditors
  • Nominating Committee  report & election of new Board members
  • Adjournment

With the election completed, any new business can be brought before the meeting and following this, the meeting will be adjourned.

Amendments to
CHFA’s by-laws are normally done in consultation with, or as a result of broad feedback from Members, vetted through the Board of Directors, and must be in accordance with applicable laws and CHFA’s by-laws.

A member entitled to vote at an annual meeting may make a proposal to make, amend or repeal a by-law as allowed by Section 152(6) of the Canada Not-for-Profit Corporations Act. Any proposal made in accordance with Section 163 and submitted within the “prescribed period”.

(Section 163(6)) of 90 to 150 days before the anniversary of the previous AGM (Section 66 the regulations to the Act (the “Regulations”) will be included by CHFA ithe notice of the meeting.

Specific questions may be addressed to board@chfa.ca.