Event Access / Policies
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Event Access / Policies

Do I qualify to attend?

All CHFA events are trade only events and are not open to the general public. CHFA East is open to individuals currently working within the natural health and organic products industry. The primary target audience for this show is individuals that sell or professionally recommend natural health products or organics directly to consumers. All attendees will be required to provide proof that their company is involved in the industry and of their employment by said company. See our attendance policies for details and requirements.


Business Type & Pricing


Business Categories Online Pre-Registration Onsite Registration
CHFA Members (become a member) Free Free
Retailer $35.00 $55.00
Health Promotion / Practitioner $35.00 $55.00
Manufacturer $225.00 $350.00
Distributor $225.00 $350.00
Business Service $225.00 $350.00
Association $225.00 $350.00
Government $225.00 $350.00
Student N/A Complimentary (Sunday ONLY. See details below)


Prices above refer to trade show registration and do not include conference sessions, see the conference page for details on sessions and pricing.

Registration for CHFA East 2019 will launch in the summer of 2019


Registration Hours On-Site

Conference Registration: 

 Thursday, September 12:  9:00 a.m. - 5:00 p.m.  
 Friday, September 13:  8:00 a.m. - 5:00 p.m.

 

Trade Show Registration:

 Saturday, September 14:  7:30 a.m. - 5:00 p.m.  
 Sunday, September 15: 9:00 a.m. - 5:00 p.m.

 


Business Definitions & Requirements for Proof of Business

CHFA must be able to easily verify both of the following:

  1. Your organization’s active involvement in the natural health product, organic or grocery industry
  2. Proof of your employment by said company

Multiple documents may be required to confirm registration category and required verification. For further details please refer to our event policies.


Retailer

Definition: Primary business is the retail sale of natural health and organic products directly to consumers or professionals. The store must sell more than one manufacturer's product line. If you only sell one manufacturer's product or brand you must register as a manufacturer. If any part of your retail business also manufactures products, your company is considered a manufacturerand must register as such.

Acceptable forms of business proof include:

  • Business Card (must include both attendee and company name)
  • Retail Business License
  • Pay Stub and Photo ID (onsite)
  • Purchase orders from an exhibiting company

Registration Fees: $35 (online) $55 (on-site)


Health Promotion / Practitioner

Definition: Primary business is as a practitioner or fitness professional engaged in the promotion of natural health and/or organic health food products to consumers. Also includes owners or staff of health clubs, gyms and spas.

Acceptable forms of business proof include:

  • Medical License / Health Accreditation
  • Business Card (must include both attendee and company name)
  • Pay Stub and Photo ID (onsite)
  • Purchase orders from an exhibiting company

Registration Fees: $35 (online) $55 (on-site)


Manufacturer / Distributor

Definition: The manufacture and/or distribution of natural health and/or organic health food products ultimately destined for sale to consumers or professionals through retail. Also includes wholesalers, brokers, importers and exporters.

Acceptable forms of business proof include:

  • Business Card (must include both attendee and company name)
  • Business License
  • Pay Stub and Photo ID

Registration Fees: $225 (online) $350 (on-site)


Business Service

Definition: A company that supports businesses within the natural health or organic industry but does not produce a tangible commodity.

Acceptable forms of business proof include:

  • Business Card (must include both attendee and company name)
  • Paystub and Photo ID
  • Purchase Orders from participating exhibitors

Registration Fees: $225 (online) $350 (on-site)


Association

Definition: A professional association servicing businesses or professionals within the natural health product or organic industry.

Acceptable forms of business proof include:

  • Business Card (must include both attendee and company name)
  • Paystub and Photo ID
  • Membership requirements demonstrating industry involovement

Registration Fees: $225 (online) $350 (on-site)


Government

Definition: Primary activity is within a governmental body that aids in the promotion and support of the natural health and/or organic industry.

Acceptable forms of business proof include:

  • Business Card (must include both attendee and company name)
  • Paystub and Photo ID
  • Ministry or agency information reflecting industry participation

Registration Fees: $225 (online) $350 (on-site)


Student

CHFA is pleased to provide a forum for students to engage with the industry in which they one day hope to work. Our trade shows are an excellent learning forum, but first and foremost they are a place of business for the manufacturers and retailers currently working in the industry. In order to ensure that the flow of business is not disturbed, CHFA has implemented new restrictions related to student admission at our show.

Student Admission:

CHFA offers complimentary access to the trade show to students enrolled in programs that will have them working in the natural health or organic industry upon graduation.

Students may not pre-register. Upon arrival at the event, students will be issued a student badge.

  • Admission is granted on day two of the trade show. For CHFA West, Quebec and East, this will be on Sunday. Students may not attend on day one.
  • Students may not attend the conference program.
  • Student ID is required and their program must be related to the natural health or organic industry.
  • This is a trade event where product is not for sale for personal use.
  • Please be courteous and take samples only if offered by the exhibiting company



Attendance Policies

CHFA East is open to individuals currently working within the natural health and organic products industry. The primary target audience for this show is individuals that sell or professionally recommend natural health products, specialty foods or organics directly to consumers.

Identification is required for all non-CHFA members to gain access to the conference and trade show. CHFA must be able to easily verify both of the following:

  1. Your organization’s active involvement in the natural health, organic or grocery industry
  2. Proof of your employment by said company

Multiple documents may be required to confirm registration category and required verification.

Acceptable industry involvement verification includes, but is not limited to:

  • Health care accreditation
  • Marketing channels such as website and unique domain based e mail address
  • Recent purchase orders from CHFA exhibitors

Acceptable proof of employment includes, but is not limited to:

  • Business license
  • Business Card with photo ID
  • Health Care accreditation
  • Pay stub with photo ID (please protect your privacy by covering your SIN and deductions, etc.)

Photo ID will be required to pick up all badges on-site.


Event Refund Policy

Trade show registration is non-refundable once registration is approved or, for pending registrations, less than 21 days’ notice prior to the commencement of the conference and trade show. Upon submission of your registration, your details will be verified by CHFA. You will receive an official confirmation once your registration is approved (for non-members this is once industry and employment verification is reviewed.) CHFA reserves to itself the right to restrict entry to the show and/or conference to any individual. Any such person requested to leave the show and/or conference shall do so immediately on request, whether previously issued a badge permitting entry.

Fees paid for conference sessions will be refunded, less a $50 administration fee, when cancellation is received in writing 21 days prior to the commencement of the conference and trade show. Send your cancellation notification to events@chfa.ca. Cancellations received after this date will not be entitled to a refund.


Rules and Regulations

  • Badges are non-transferable and must be visible at all times
  • Children under the age of 18 must be accompanied by an adult at all times
  • No wheeled carts or luggage will be allowed on the trade show floor
  • Infants are not permitted in seminars
  • Soliciting by attendees on the show floor is prohibited
  • Please ask before you take. Not all products on display are intended as samples

Photography and Video

CHFA reserves the right to take photographs and video footage of our events for our own records, publicity and promotional purposes. In consideration of admission to CHFA Trade Show and Conference, the attendee or exhibitor hereby gives permission in perpetuity to reproduce, copy, publish, or otherwise use his/her likeness and/or voice, whether in electronic or print media, as taken from the event or any material based upon or derived there from, or to refrain from so doing, in whole or in part, throughout the world.

Media personnel are permitted to photograph or do videography only if wearing a media badge, and with the permission of those being photographed or filmed.

Attendees are encouraged to photograph their visit to CHFA events and share their experience on social media. Attendees are not permitted to take video footage at CHFA events.