Thank you for choosing to exhibit at CHFA East 2019. Please carefully read through the information
stay on top of all deadlines by reviewing the Key
Dates Calendar and working
Beware of Unaffiliated Solicitors
When preparing for the show, we encourage all exhibitors to work with our Official Service Providers and caution all exhibitors regarding solicitors who
email claiming to be affiliated with our show. The event industry is facing an ongoing issue with hotel,
consultants, and online directory scams. Please refer to the Official Service Providers contact sheet and, when in doubt, feel free to contact
us directly to verify you are working with one of our show partners.
Included in the Exhibit Application
As a reminder your exhibit application costs include:
- 8’-high drapery back wall (in-line booth only)
- 3’-high drapery sidewall (in-line booths only)
- 4 exhibitor badges per 100 sq. ft
- Material handling (on-site - show docks to booth)
- Access to the Exhibitor
All booth designs and activities must adhere to the CHFA Display Rules and Regulations, CHFA Exhibitor Show Policies, the Facility Notice to Exhibitors and the Food Safety Guidelines. We also encourage all exhibitors to review the Five Steps to a SuccessfulExhibit.
While we are promoting all exhibitors in our show marketing campaign, you are also encouraged to make use of the
marketing resources listed below. Don’t rely on location and booth design alone to capture your retailer
Marketing and Sponsorship Opportunities will increase your show presence, engage retailers, and drive your
are the forms and key dates for these opportunities.
- Logo on the Show Bag – Sold out!
- Sampling Table at Show Entrance - May 24
- Exclusive Marketing Opportunities – May 31
- Product Education Session (PES) – June 7
- Website / Show App Advertising – June 7
- Regulatory Session Sponsor – June 21
- QuickFind Listing (exclusively available to brokers and distributors) – June 27
- Advertising in the Show Guide – June 28
- Launch Pad – July 5
- Products Showcase – July 5** Book early for maximum exposure **
- Insert in the Badge Mailing – July 12
- Hosted Conference & Silver Sponsorship – July 19
- Friday Education Sponsorship – July 19
- Celebration Station Sponsor – July 19
- Member Lounge Sponsor Donation – August 2
- Carpet Stickers / Decals – August 16
- Show Bag Insert – August 30
Food Sampling, Cold Storage, Ice and Catering
As required by the Toronto Public Health, if you are providing unpackaged food or beverage
samples, you must submit a Food Sampling Application by August 7. If you have extensive on-site
preparation (chopping, frying, heating, etc.) or unpackaged food samples in your booth, you must have
a Temporary Hand Washing Station within your exhibit space. Failure to comply with these requirements will
the closure of your booth.
To support the food
safety guidelines, we
are providing limited onsite cold storage (includes ice) rental space on a first-come, first-served basis.
Please order your cold storage and/or ice at
your earliest convenience and no later than August 8.
If you would like to offer full-size food portions and/or alcoholic beverages, you may book catering through the facility’s catering department until August
27. To order catering services call 416-585-8144 or email firstname.lastname@example.org.
To get a quote on renting
food equipment from Edge Food Equipment & Rentals, you can call Michelle
Coloma at 416.744.9995 ext. 2 or email email@example.com.
Furniture and Décor for Rent by Freeman
The official show decorator is Freeman and they offer a substantial order discount for exhibitors who rent
and accessories online by
August 22. For more information on how to set up your online Freeman account, please
Alyssa Penwill, Exhibitor Services Representative, at 416.252.2420 or Alyssa.Penwill@freemanco.com.
If you would like to review the Freeman furniture rental prices or submit paper order forms, click on the
Carpet Colour Selection (due no later than August 30)
- Set-up /
Electricity, Lead Retrieval and Additional Services
Additional exhibit requirements, such as electricity, can be ordered quickly and easily by following the
and working with our Official Service Providers.
- Fire Safety Reply
- Lead Retrieval Scanner
- Booth Cleaning
- Internet & Telecommunications
- Parking Pass Order Form
- Banner Hanging / Rigging Services (restrictions apply)
- Plumbing Services
- Audio Visual
(*) denotes a discount deadline
Move-in and Move-out Schedule
Move-in and move-out
times have been assigned to control traffic flow to the loading docks and inside exhibit hall.
assigned timeslot is based on your exhibit location and all exhibitors must adhere to their assigned
access the loading docks, all trucks must first go to the Marshalling Yard, sign in and wait for their turn to access the loading docks. If your
arrives prior to your scheduled move-in time, it will be turned away. If you require access to an advance
contact TWI Group at 905.812.1124 or firstname.lastname@example.org.
Your set up may commence after your move in is complete and continue as needed until the show opens. All
be set-up by 9:00am on Saturday, September 14 and please note there is no dock access available on
Shipping with TWI Group
TWI Group is the official shipping provider for CHFA East 2019. They offer very
domestic and international shipping solutions. They will assist with advanced
warehousing, direct-to-show shipping and
your return shipments.
For more information click on the links below. For a quick quote, contact TWI Group at
905.812.1124 ext. 6410 or email@example.com.
Warehouse (shipment must arrive between August
12, 2019 and September
label (shipment must match your move-in schedule)
Information & Shipping Forms
- Canadian Border Services Letter - Not available online. Please contact
us for a copy of this letter.
All exhibitors must provide proof of adequate liability insurance with a minimum limit of $3 million for the
duration of the show (includes move in and move out). This insurance is to protect you, the exhibitors,
public and the venue. Review the Exhibitor Insurance Requirements and contact your current provider
or order affordable insurance with BFL, your member benefit partner, by
Please help us make sustainability a priority and consider the environment when planning your exhibit.
on Reducing Your Footprint and the Facility Sustainable Event Guidelines. Consider applying some of your
sustainable practices to your exhibit design. Simple changes like using compostable sample cups, reducing
collateral and considering the global helium shortage can help make a world of difference.
The following show policies protect your investment, our service partners and ensure a safe and successful
all participants. If you have any questions about these polices, or if you want to better understand
certain rules are in place, please do not hesitate to contact us.