Thank you for choosing to exhibit at CHFA West 2019. Please carefully read through the information below and
top of all deadlines by reviewing the Key Dates Calendar and working with our Official
Beware of Unaffiliated Solicitors
When preparing for the show, we encourage all exhibitors to work with our Official Service Providers and caution all exhibitors regarding solicitors who call
email claiming to be affiliated with our show. The event industry is facing an ongoing issue with hotel,
consultants, and online directory scams. Please refer to the Official Service Providers contact sheet and, when in doubt, feel free to contact us
to verify you are working with one of our show partners.
Included in the Exhibit Application
As a reminder, your exhibit application costs include:
- 8’-high drapery back wall (in-line booth only)
- 3’-high drapery sidewall (in-line booths only)
- 4 exhibitor badges per 100 sq. ft
- Material handling (on-site - show docks to booth)
- Access to the Exhibitor Success
All booth designs and activities must adhere to the CHFA Display Rules and Regulations, CHFA Exhibitor Show Policies, the Facility Exhibitor Reference List and the Food Safety Guidelines. We also encourage all exhibitors to review the Five
Steps to a Successful Exhibit.
While we are promoting all exhibitors in our show marketing campaign, you are also encouraged to make use of
marketing resources listed below. Don’t rely on location and booth design alone to capture your
audience. CHFA Marketing
Sponsorship Opportunities will increase your show presence, engage retailers, and drive your sales.
the forms and key dates for these opportunities.
Food Sampling, Cold Storage, Ice and Catering
As required by the Vancouver Coast Health Authority, if you are providing unpackaged food
or beverage samples, you
must submit a Food
Sampling Application by January 16, 2019. If you have extensive on-site food preparation (chopping,
heating, etc.) in your booth, you must also have a Temporary Hand Washing Station within your exhibit space. Failure to comply with these
requirements will result in the closure of your booth.
To support the food safety
guidelines, we are providing limited onsite cold storage rental space on a first-come, first-served basis. Please order
your cold storage at your
earliest convenience and no later than January 16.
If you would like to offer full-size food portions, alcoholic beverages and/or ice, you may pre-book catering or ice through the facility’s catering department until
Furniture for Rent by Freeman
The official show decorator is Freeman and they offer a substantial order discount for exhibitors who rent
and accessories online by January 31,
2019. For more
information on how to set up your online Freeman account, please contact Maud Langlois, Exhibitor Services
Representative at 416.252.2420 or FreemanTorontoES@freemanco.com.
If you would like to review the Freeman furniture rental prices or submit paper order forms, click on the
Electricity, Lead Retrieval and Additional Services
Additional exhibit requirements, such as electricity, can be ordered quickly and easily online or by following the links below and working with our additional service
If you would like to review the prices or submit paper order forms, click on the relevant links below.
(*) denotes a discount deadline
Move-in and Move-out Schedule
Move-in and move-out times
have been assigned to control traffic flow to the loading docks
exhibit hall. Your assigned timeslot is based on your exhibit
location and all exhibitors must adhere to
assigned schedule. To access the loading docks, all trucks must first go to the Holding Lot, sign in and wait for
their turn to access the loading docks. If your
arrives prior to your scheduled move-in
time, it will be turned away.
If you require access to an advance
warehouse, contact TWI Group at 905.812.1124 ext. 6410 or firstname.lastname@example.org.
Your set up may commence after your move in is complete and continue as needed until the show opens. All
be set-up by 9:00am on Saturday, February 23 and please note there is no dock access available on Saturday at
Shipping with TWI Group
TWI Group is the official shipping provider for CHFA West 2019. They offer very affordable
international shipping solutions. They will assist with advanced warehousing, direct-to-show
shipping and your return shipments.
For more information click on the links below. For a quick quote, contact 905.812.1124
All exhibitors must provide proof of adequate liability insurance with a minimum limit of $3 million for the
duration of the show (includes move in and move out). This insurance is to protect you, the exhibitors,
public and the venue. Review the Exhibitor
Insurance Requirements and contact your current provider or order affordable insurance with BFL by February 7, your member benefit partner.
Please help us make sustainability a priority and consider the environment when planning your exhibit.
Review the Tips on Reducing Your
Footprint and the Environmental Best Practices. Consider applying some of your organization’s
practices to your exhibit design. Simple changes like using compostable sample cups, reducing your paper
collateral and considering the global helium shortage can help make a world of difference.
The following show policies protect your investment, our service partners and ensure a safe and successful
all participants. If you have any questions about these polices, or if you want to better understand why
rules are in place, please do not hesitate to contact us.